7 Best POS Systems for QuickBooks Integration (Real Client Story)

Because QB POS is inactive now, there are 2 ways to integrate your POS with QuickBooks. 

1. You own a POS system.

• You need a third-party service that helps you integrate your POS with your QuickBooks account. However, this is not an optimal and secure choice.
• It’s time for you to say goodbye to the old system if it can’t sync with QuickBooks. Find an alternative POS compatible with QuickBooks and other systems in your ecosystem. The POS provider will make it integrated with your system. 

      2. You don’t have a POS.

• You should invest in POS software for QuickBooks to sync your data in one place and simplify store operation management.

Before stepping to the comparison section of these POS systems for QuickBooks, note that because QuickBooks POS built by QuickBooks Intuit is discontinued and no longer used, we will call all POS software that integrates with QuickBooks in our comparison list as a QuickBooks POS system.

Note: The pricing plans and free trials can vary based on the features and addons you choose. Some plans may have additional fees, such as transaction fees or hardware costs, that aren’t included in the main plan price. Be sure to check with each QuickBooks point of sale provider for the most up-to-date pricing information.

Below’s a comprehensive overview of the 7 POS systems for Quickbooks that every serious entrepreneur should know!

1. Magestore: Best QuickBooks POS for Magento and Shopify retailers

Pricing:

Magestore POS for Shopify:

• Lite: $15/month
• Standard: $50/month/location

Magestore POS for Magento pricing varies based on your business size, number of stores, complexity, and support needs. Get a 365-day warranty for a POS License.

Payment processing fees of Magestore:

No apply

Contract requirement:

No long-term contract required

Why we highly recommend Magestore POS for QuickBooks accounting:

Magestore has many cases where customers would like to look for a POS integration with QuickBooks. It’s a powerful system if you expect to manage all data in your eCommerce website such as Shopify or Magento. Here’re some key notes of this QuickBooks POS software:

• Full control: User-friendly interface tailored to personal needs
• Features: Inventory management, sales tracking, customer and employee data management
• Suitable for various businesses: Retail shops, cafes, restaurants
• Easy-to-use interface: Works smoothly across all devices
• Compatible with QuickBooks: for easy finance managing
• Wide range of payment options for customer convenience
• Robust integration with Magento and Shopify for real-time data synchronization without 3rd-party connections
• Centralized access to information streamlines business processes
• 30-day free trial for Magestore POS for Shopify and personalized demo for Magestore POS for Magento

Highlight features:

• Sync order, customer, and product data across the retail system immediately
• Easily compatible with QuickBooks
• Create sales orders in less than 1 minute
• Centralize and run your entire business from Magento backend
• Offer robust stock, purchasing, and order management functions
• Provide various loyalty programs to attract customers: reward points, store credits, gift cards
• Can handle returns and refunds, which can be converted into store credits
• Give real-time reports on inventory, sales, and customers
• Work well even with poor internet connection
• Comply with PCI requirements and securely stores sensitive data
• Self-checkout POS for independent scanning and payment
• Easy to integrate with multiple marketplaces (Amazon, eBay, Etsy), other accounting software (Xero, Sage), ERP software (SAP, NetSuite), etc. to sync data and streamline your daily operations

Read more: How to integrate QuickBooks with Magento

2. Shopify: Best online POS system for QuickBooks

Pricing:

Starting at $39/month

Payment processing fees of Shopify:

• For Basic Shopify plan:
  • In-person transactions: 2.7%
  • Online transactions: 2.9% + 30 cents
• For Standard Shopify plan:
  • In-person transactions: 2.5%
  • Online transactions: 2.6% + 10 cents
• For Advanced Shopify plan:
  • In-person transactions: 2.4%
  • Online transactions: 2.4% + 30 cents

Contract requirement:

Month-to-month or annual contract

Why we recommend Shopify POS for QuickBooks:

If you’re a small business operating on the Shopify platform that primarily sells online but occasionally dabbles in-person sales, Shopify might be a cost-effective solution.

The Basic plan at $39 per month offers unlimited products, 24/7 support, gift cards, and an online store. But if you need advanced reporting features, you must upgrade to the $89 monthly for the Shopify POS Pro.

Thankfully, integrating the Shopify POS system with QuickBooks Online is a breeze, with plenty of app options to choose from.

Highlight features:

• Manage inventory across online and in-store with synchronization
• Offer store pickup, QR code payments, and more for a seamless customer experience
• Assign roles and permissions to staff members for data protection
• Accept all major credit and debit cards along with gift cards and other payment methods
• Improve performance and adds features with 8,000+ integrated apps

>> Don’t let the cost of a POS system hold you back. Check out our 2023 POS price guide today!

3. Revel: The ideal POS for large, hybrid, and multi-location businesses

Pricing:

Starting at $99/month

Payment processing fees of Revel:

Not published

Contract requirement:

3-year contract for the cheapest price

Why we highly recommend Revel POS with QuickBooks integration:

If you want a POS system that’s easy to use and can handle your key business aspects, look no further than Revel POS System!

This popular iPad-based system offers a robust cloud solution that’s perfect for businesses of all sizes.

Moreover, with Revel Assistant, which will guide you through the Management Console, setting up the platform and onboarding new employees is a breeze.
You’ll also love the kitchen management tool that helps streamline operations and minimize errors.

Highlight features:

• Streamline digital ordering with menu access, gift card redemption, and POS integration
• Increase revenue and efficiency with a cloud-based, easy-to-use kiosk system
• Simplify payment processing with on-screen prompts and consumer-driven tools
• Optimize delivery routes and staff movements in real time from the POS
• Simplify ordering and promotions with a digital screen and real-time updates
• Manage labor, schedules, and wages on a centralized platform

Pricing:

Starting at $14.95/month (only for software)

Payment processing fees of Clover:

• For full-service dining and quick service dining:
  • In-person transactions: 2.3%+ 10 cents
  • Online transactions: 3.5% + 10 cents
• For retail shop:
  • In-person transactions: 2.3% + 10 cents (2.6%+ 10 cents with Starter plan)
  • Online transactions: 3.5% + 10 cents
• For professional services:
  • In-person transactions: 2.6%+ 10 cents (2.3%+ 10 cents with Standard plan and 0% with Starter plan)
  • Online transactions: 3.5% + 10 cents
• For personal services:
  • In-person transactions: 2.6%+ 10 cents (2.3%+ 10 cents with Standard and Starter plan)
  • Online transactions: 3.5% + 10 cents
• For home and field services:
  • In-person transactions: 2.6%+ 10 cents (0% with Starter plan)
  • Online transactions: 3.5% + 10 cents

Contract requirement:

Month-to-month or annual contract

Why we recommend Clover POS system for QuickBooks integration:

Are you looking for a versatile POS system that works with QuickBooks and is perfect for your restaurant or retail store? Look no further than Clover!

With both server and web-based versions, Clover offers a wide range of POS hardware options, including a paper receipt printer. Plus, it accepts all kinds of payments, from contactless options to credit card swiping, pin and chip payments, Apple Pay, and more.

When it comes to hardware options, Clover has got you covered. There’s something for every need, from POS stations with customer-facing displays to mini stations with built-in card readers. And the Flex handheld POS system is especially versatile, letting you take payments and orders in line, at customers’ tables, or even in a different location.

Besides, QuickBooks Online users can easily connect Clover POS system with their accounting books through Clover by Commerce Sync app. You’ll need to pay the app $24.95/month for that convenience.

Overall, with Clover’s subscription prices starting at just $14.95 per month per location, it’s a great option for small and medium businesses alike.

Highlight features:

• Easy to design your restaurant’s floor plan
• Split checks, keeps tabs open, and handles tipping
• Seamlessly integrate Clover with your online store
• Generate real-time sales tracking and tax reports
• Manage employee shifts with ease
• Run customer loyalty programs effectively

5. Square: Best free shop-ware plan for startup businesses

Pricing:

Free plan available, paid plans to start at $29/month

Payment processing fees of Square:

• In-person transactions: 2.6% + 10 cents per transaction (2.5% + 10 cents with Retail Plus plan)
• Online transactions or invoices without a card on file: 2.9% + 30 cents per transaction
• Manually keyed transactions or card-on-file invoices: 3.5% + 15 cents per transaction

Contract requirement:

Month-to-month or annual contract

Why we highly recommend Square POS with QuickBooks integration:

Square is a popular credit card processing POS system that stands out among its competitors. The Square app is not only free but also compatible with many operating systems and devices, including iOS, Android, and tablets.

What sets Square apart from other systems is its flat-rate pricing model, which applies to all types of cards, whether it’s credit, debit, corporate, or even rewards cards.

Regarding pricing, Square takes a unique approach. They allow customers to flexibly create a custom plan to their specific business needs or opt for one of their convenient addon options.

For instance, businesses looking to streamline payroll operations can set up a system for a flat rate. This can be $29 for the basic plan (but only for Square POS Plus and Square Appointments Plus), or $60 for the plus plan (recommended for Restaurant Plus and Retail Plus plans), plus $5 per employee.

Meanwhile, businesses looking to build customer loyalty programs can invest around $45 monthly in the addon option.

Highlight features:

• Compatible with both iOS and Android
• Process chip cards in 4.2 seconds
• Robust inventory tracking control
• Comply with PCI requirements and securely store data using tokenization
• Integrate with 3rd-party apps and eCommerce solutions
• Sell products, collect payments and manage orders with an all-in-one website builder
• Streamline employee activity with time cards, scheduling tools, and payroll management features
• Flexible online booking system and billing options to improve customer service

6. TouchBistro: Best local POS for restaurants

Pricing:

Starting at $69/month

Payment processing fees of TouchBistro:

If you decide to use TouchBistro Payments, pricing will be based on a quote.

Contract requirement:

Month-to-month contract

Why we recommend TouchBistro:

TouchBistro is specially designed for restaurants that offers many features to manage your menu, staff, payments, and orders. The system is optimized for iPads and can work online and offline, making it a versatile solution for all restaurants.

Moreover, TouchBistro’s hybrid POS system offers the convenience of cloud functionality, including remote access to reporting, even if you are still functioning offline.

To integrate with QuickBooks, you can use either MarginEdge or Shogo. Shogo costs $30 per month for a single location, while MarginEdge costs $300 per month per location. MarginEdge includes additional restaurant management features, such as inventory tracking, recipe development, and automated invoice processing.

Highlight features:

• Manage seating and tables with drag-and-drop features
• Track ingredient-level inventory to avoid running out of popular menu items
• Create customer accounts to record preferences and purchases
• Use the built-in time clock and scheduling feature to track employees’ schedules
• Access data and run reports from anywhere with cloud storage
• Integrate with popular apps for accounting, payment processing, and inventory management

7. Lightspeed: The best POS system for retail

Pricing:

Starting at $139/month

Payment processing fees of Lightspeed:

• In-person transactions: 2.6% plus 10 cents
• Manually keyed transactions: 2.6% plus 30 cents

Contract requirement:

Month-to-month or annual contract

Why we recommend Lightspeed as one of the 7 best POS for QuickBooks Online:

While Lightspeed may be pricier than other options, it’s a great choice for established retail businesses needing advanced features. Lightspeed POS systems can work offline, manage layaways, and track inventory in-depth. It’s also compatible with both iPads and PCs, making it versatile for any business setting.

To integrate Lightspeed with QuickBooks Online, you need a subscription to Lightspeed’s Standard plan or higher, which costs $119 per month (billed yearly). Once set up, Lightspeed can automatically transfer payment counts, sales data, purchase orders, cost of goods sold, and more directly to QuickBooks Online. However, if you sell online on an eCommerce platform, you need to pay more for Lightspeed eCommerce integration. They can use a 3rd-party connector or integration service with extra fees.

Highlight features:

• Manages inventory online with integrated reordering and tracking
• Provides customer service tools, such as marketing, invoicing, and loyalty programs
• Integrates payments to speed up checkouts and reduce errors
• Enhances security measures to protect user data and prevent breaches
• Manages employees with features like user accounts and performance tracking

We met many cases where retailers have many advanced operations systems but they still must solve manual with some tasks. That’s a big challenge of integration. If you use many tools, extensions, and systems to operate your store, integration is very important between your system components. If not, you have to do something manually. 

While you can hear about the integration compatibility of many POS software in the market, you don’t know which one is the best for your business and how it works in your ecosystem. 

From our expert’s perspectives, the fewer things you have to integrate, the more you save costs, and time, and ensure the system operates more smoothly. This means if you look for a POS to sync your physical stores, Magento stores, and QuickBooks, you should choose a Magento POS that works with QuickBooks, instead of a POS that you need to integrate with Magento and QuickBooks. 

When choosing a QuickBooks point of sale, consider the features you need, integration ability, device compatibility, QuickBooks versions you use, your budget, and your business type. 

We know that discovering the perfect QuickBooks POS integration for your business is no easy feat. With a range of factors to consider, such as industry, budget, and POS features beyond QuickBooks compatibility, the right choice can vary widely.

For example, Square may be the ideal fit for smaller, cost-conscious retail businesses. In contrast, larger retail stores might opt for a more sophisticated retail POS like Magestore, Revel or Vend.

When it comes to the restaurant industry, Clover may be the go-to choice for a mom-and-pop establishment, whereas TouchBistro may be more suited for a bigger eatery.

Hardware preferences are also a crucial factor to consider, with Vend and Magestore being the QB-compatible options for Android, iOS, desktop, and PC registers.

> Read more: Our comprehensive guide to choosing the best POS system can help steer you in the right direction.

Besides, you should pay attention to which QuickBooks version(s) the POS system integrates with, as well as how the integration is accomplished. Here’re some self-check questions for your reference:

• Will you switch QB Desktop to QB Online and then integrate it with the POS system? Or will you integrate your Desktop version with the POS the right way?
• Will you have to pay extra for the service that links the two programs?

FYI: QuickBooks Online has a higher upfront cost but offers greater flexibility and accessibility.

In contrast, QuickBooks Desktop may have a lower upfront cost, but consider its lack of mobility and manual updates, which could end up costing you more time and money in the long run.

By answering these questions, you can rest assured to make a well-informed decision when selecting a POS system that integrates with QuickBooks.

If you want to learn more about how the Magestore POS system can benefit your business, book a demo with us today. We would love to hear from you! Thank you for reading.

These QuickBooks POS are opted and reviewed carefully by our POS experts. They have much experience in developing an effective POS solution for all-sized businesses and understand the challenges and requirements of integrations. We compared POS solutions with the following factors: features, pricing, customer reviews, rating, accessibility, and pros and cons.

Can I connect a POS system to QuickBooks?

YES, you can!

Regardless of your business type, you can choose a POS system that is compatible with QuickBooks to synchronize your sales data and simplify your workflow.

How do I choose a good POS system for QuickBooks?

Here are some steps to help you choose the best POS system for your business:

• Determine your needs
• Research POS systems
• Consider your budget
• Compare features and pricing
• Read reviews
• Check for ease of use
• Request a demo or free trial

What is the best POS system to integrate with QuickBooks Desktop?

There’s no so-called one-size-fits-all solution. However, several POS systems offer seamless integration with QuickBooks Desktop. They are popular choices among businesses, including:

• Magestore POS
• Shopify POS
• Revel POS
• Square POS
• TouchBistro POS
• Vend POS
• Clover POS